By Sara Steen, Board Member and Space Committee Member
The Board of Trustees and the Space Committee are delighted to announce that, after 8 months of intense study, we have determined that staying on our current site will be the best way for us to continue to accommodate growth and live into our mission.
At the Annual Meeting on June 3, the Space Committee presented an overview of the work it has done since October to reach this conclusion. The full presentation, along with the Programming Report produced for us by inFusion Architects, can be found on the church website. In this post, I’ll provide you with a summary of the year’s work leading up to our recommendation to the Board that we remain on site.
As many of you may recall, when the Board came to the Congregation in October, we had come to the conclusion that we would likely need to find a new site in order to accommodate the growth we have seen over the past several years. We provided several opportunities for people to share their reactions to that news, many of which were deeply sad and concerned about what moving would mean for us as a community. Based on your input, the Board asked the Space Committee to do a very careful assessment of our current site to see if there was any possibility that we could stay. The Space Committee hired a programming consultant, inFusion Architects, to help us with this task.
From January through April of this year, inFusion conducted a series of meetings with staff and congregation to identify what exactly our space requirements were and to do the detailed assessment of our current property. Alongside the work inFusion was doing, the Space Committee did work to identify transportation options for remaining on site (parking is a major hurdle; there is simply no way to double the parking on our current site, so we needed to expand our thinking to come up with other alternatives); met with City Planners to identify city regulations that we needed to consider on our current site; and launched our first subcommittee, Communications and Engagement, to facilitate communication between the committee and the congregation.
The final report produced by inFusion identified the following as our key priorities in the expansion process:
- 400 seat sanctuary (more than double current worship space)
- Double size of RE, social hall, kitchen, office suite
- Minimize environmental impact, continually seek to embed green considerations
- Maintain connection to outdoors
- Create flexible spaces that can be easily adapted to different uses
In May, the committee worked diligently to develop decision criteria that would help us to determine whether remaining on our current site or moving to a new (larger) site would better enable us to live into our bold vision as a congregation. Using the report produced by inFusion alongside the work the committee conducted over the year, we identified 13 criteria to consider in making a location recommendation to the board. These included things like cost, our ability to remain inside city limits, our ability to live up to our climate justice and social justice missions, future expansion ability, and transportation options. We assigned a numerical weight to each criterion to acknowledge that some criteria should weigh more heavily in the decision, then we scored each location (current and new/larger) according to how it met the criterion. By multiplying the scores by the weights (full scoring can be found on the website), we concluded that there was a strong advantage to remaining on our current site. We took this recommendation to the Board of Trustees, who approved it on May 24, 2018.
Our immediate next step is to hire an architect to develop architectural plans for us. This summer, we will be identifying architectural firms of interest, writing and distributing a request for proposals (RFP), developing and executing an interview process, deciding on decision criteria for choosing an architect, and finally conducting interviews and making a selection. Once we have retained an architect, we will work with them to continue our conversation with the City of Fort Collins, and with Gary Schroeder of the Integrated Design Assistance Program which assists organizations invested in minimizing the environmental impact of building projects.
Our hope is that we will be able to come to the congregation in the Fall with an architectural plan approved by the Board for the congregation to vote on. We will be hiring a financial feasibility consultant to help determine how much money we can expect to raise prior to beginning our capital campaign. Our fabulous communications and engagement subcommittee will be keeping you posted at every step along the way.
This is a huge undertaking, and a massive milestone in the history of our church. We want to make sure that everyone’s voice is heard. There are several ways to get involved. First, we anticipate needing volunteers in a wide range of areas, including: finance/capital campaign, transition planning, exterior design (landscaping), interior design, and sustainability/green design. If you have interests/talents/skills in any of these areas, please email me directly at email@example.com and I will add you to our ever-expanding volunteer list. Second, we will be holding a series of forums in the coming months to provide opportunities to hear from you on a number of specific questions–stay tuned. Third, you can always find updates on what we are doing on our social hall bulletin board or the update section of our church website; there are tools for you to provide input in both locations. Finally, the space committee meets weekly on Tuesdays from 12:30-2:30 in the RE building (typically room 22); our meetings are open to anyone interested in knowing what we’re up to.
We are so grateful to be part of such a dynamic congregation that is up for this challenge, and are looking forward with great excitement to continuing this journey with all of you.